Graduate Student Annual Evaluation Process

All graduate students, including students planning to graduate in Spring '16 or Summer '16, MUST complete annual self-evaluations each spring. This year, self-evaluations must be completed between March 09-April 1, 2016. The Graduate Self-Evaluation is available to students only during this time. Research Area committees will review the progress of PhD and MS students in their area during April 2 - May 1, 2016. Your self-evaluation is reviewed as part of their evaluation process. MCS students will be evaluated by their academic advisor. Once the departmental evaluation process is completed, graduate students will receive notificaiton that evaluation feedback is available for review. Therefore, it is extremely important to complete your self-evaluation by the April 1, 2016 deadline.

To access the self-evaluation form:

  1. Please go to
  2. Log in with your netID and password
  3. In the Grad Tool Box, click on "MS-PHD self-evaluation" for MS and PHD students and "MCS self-evaluation" for the Professional MCS students.

Self-Evaluation Directions

Note:Failure to complete your self-evaluation will result in a "Lack of Progress" warning. Two "Lack of Progress" warnings put you at risk of being removed from the program.

The purpose of completing the self-evaluation is for you to provide full information about the academic progress made since your last evaluation. To see what you have entered for your previous evaluation, click on the arrow in the box in the upper left hand corner. Please SAVE any information that you may have entered in the current evaluation before looking at previous evaluations.

  • CV Link: Please upload your latest CV in this section in PDF format.
  • Student's Advisors (only for PhD and MS students): If you have not secured a thesis advisor yet, there will not be an advisor listed in this section. You will need to indicate which faculty you have been interacting with and how close you are to securing your thesis advisor in "Progress on Ph.D. research this last year" section.
    Note: Ph.D. students on the Program of Study coursework plan will have their Program of Study committee members displayed here as well.
  • Ph.D. Milestone Checklist (Only for PhD students): This section is automatically updated by the system and is a quick checklist to inform you which steps you have completed.
    • Checkmark = complete
    • No checkmark = incomplete
    • Program of Study complete means that you have completed all the required courses on your Program of Study form.
  • Research (only for PhD and MS students): This section allows you the opportunity to update the Area committee on your research progress.
    • Meeting with thesis and co/thesis advisor - Indicate how often you meet with you advisor(s). This is only a guideline to understand how much communication occurs with at least one of your advisors.
    • Progress on Ph.D. research - Indicate the progress you have made over the past year on your research. If you have changed the area of research, indicate the reason for this change. If you are a 1st year student, indicate what you have done so far to investigate different research opportunities and to secure your thesis advisor.
    • Thesis Abstract Title is where you indicate either the title of your thesis or the subject of your thesis research.
  • Accomplishments: This section allows you to communicate to the Area committee your achievements this last year.
    Note: All rank information is defined at for the different publications, conferences, and talks. In addition, you must complete all fields in this section in order for your achievement to be added. If you do not complete all fields, the information will not be added and the form will default to blank fields.
    • Publications (MS and PHD students only): These can be papers, journals, articles, or tech reports you have written and published over the last year. Please enter one publication per line indicating the rank of the publication, your author position (example 2nd author), and the title of the publication. Click "Add Publication" for each publication. Any publication in progress or under review should go in the general comments section.
    • Conferences/Workshops: Please enter one conference/workshop per line indicating the rank of the conference, your author position (example 3rd author), and the name of the conference/workshop. Click "Add Conference" for each conference/workshop attended.
    • Talks: Please enter one talk per line with the rank of the talk, your presenter position (example - 1st presenter, 2nd presenter, etc.), and the name and location of the talk. Click "Add Talk" for each talk you gave last year.
    • Scholarships/Fellowships: This section is a free text section to allow you to list all the scholarships, fellowships, or other types of funding other than a research or teaching assistantship you received this last year.
    • Awards and Honors: This section is a free text section to allow you to list all awards or honors received this last year.
    • Course Plan: This allows you to communicate with the Area committee what courses you plan to take. If all courses are completed, you may indicate your research plans for the next year.
  • Assistantships: Update either the TA or RA section based on your assistantships for this past year. If you have been both a TA and an RA, please complete both sections.
  • Internships: Please list your internship experiences, one per line for the past year.
  • General Comments: This is a text field for you to add any additional comments you would like the Area committees to know.
  • Be sure to click "Save Student Self Evaluation" before exiting the form.

Remember that Spring 2016 self-evaluations must be completed no later than April 1, 2016.

If you have any questions about the Self-Evaluation process, please contact Viveka P. Kudaligama at