Staff Positions

For the latest job openings at The University of Illinois at Urbana-Champaign, please see: http://jobs.illinois.eduLearn more about Illinois Computer Science.

Illinois Future Faculty

Assistant Director of Communications

Assistant Director of Grants and Contracts


Illinois Future Faculty - Postdoctoral Research Associate
Department of Computer Science
University of Illinois at Urbana-Champaign

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The Department of Computer Science (CS) at the University of Illinois at Urbana-Champaign invites applications for the “Future Faculty” program. The Future Faculty Program is a selective program offering two-year postdoctoral positions whose goal is to mentor and prepare outstanding candidates for an academic career in research and teaching. Candidates will be paired with a faculty mentor who will serve as their research supervisor. In addition, interested candidates will have the opportunity to teach up to one course per semester with strong mentorship and logistic support that guides candidates in good pedagogical practices. Individuals in the program will be mentored through the faculty job search process and will have the opportunity to be considered for a faculty position at Illinois. Candidates in all areas of computer science are encouraged to apply. Applicants for this position are expected to have a PhD or equivalent degree in computer science or a closely related field.  ABD (all but degree) applicants may apply and confirmation of your completed degree requirements must be provided on or before the start date. 

The University of Illinois has one of the strongest CS departments in the country, with approximately 1,800 undergraduate majors and over 1,200 graduate students across seventeen different degree programs. In addition to our flagship undergraduate program in The Grainger College of Engineering, which includes a diverse class of over 30% women in our freshman class, our innovative CS + X programs incorporate a strong grounding in CS with technical or professional training in the arts and sciences across a dozen different disciplines. We seek applicants that will contribute to the diverse and vibrant atmosphere in the department. Successful applicants will join the department’s thriving community of creative, passionate, and innovative teaching and research faculty who contribute to high-quality instruction and research. Our graduate program is ranked one of the top five in the country by US News & World Report. We are also one of the leading teaching units on campus, offering computing education to students in every discipline.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO

The start date for these positions is flexible. Application review will begin immediately. In order to ensure full consideration for a Fall 2020 start date, applications must be received by Friday, March 20, 2020. Applicants may be interviewed before the closing dates; however, no hiring decision will be made until after that date. Salary will be commensurate with qualifications. Applications should be submitted by visiting http://jobs.illinois.edu and uploading a cover letter, curriculum vitae, teaching statement, research statement, and names and contact information for three references. Applicants should indicate what their ultimate career goals within the content of their cover letter, as well as the Illinois faculty with whom they are interested in working. Applicants may also submit supporting material relevant to evaluating their teaching abilities. For inquiry, please call 217-300-3309 or HR@cs.illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.


Assistant Director of Communications
Department of Computer Science
University of Illinois at Urbana-Champaign

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The Department of Computer Science (CS) at The Grainger College of Engineering seeks applicants for the position of Assistant Director of Communications to strategically create concepts for developing, writing, creating, producing, and distributing high-quality content across multi-platform publications. This positon also manages the department’s media relations program; establishing and maintaining relationships with news organizations and reporters, and crafts and pitches stories to regional and national media outlets. The department’s highly visible and high-impact communications serve the diverse audiences of faculty, staff, students, alumni, donors, peers, and the media.

Major Duties and Responsibilities:

  • Lead writer for the department’s high-visibility communications, including:
    • Feature writing for prestigious print publications such as the annual Impact Report and materials for fundraising, faculty and student recruitment, and events
    • Extensive written content for the department’s website and two monthly E-newsletters
    • Multiple social media platforms (Facebook, Twitter, Instagram, and LinkedIn)
    • Prepare, organize, and manage annual project schedules; determine deliverables and set deadlines; produce deliverables and meet deadlines
    • Attend numerous department sponsored activities and events (often on evenings and weekends) in order to observe and interview participants to acquire the information required to write stories and then distribute created content as deemed appropriate
    • Responsible for implementing policies and guidelines that govern content accuracy and branding standards set by the department and university (i.e. Public Affairs)
  • Develop and manage relationships with all the department’s key constituencies (administrators, faculty, staff, students, alumni, outside news media, and peers) to develop a deep knowledge of the department’s priorities and the accomplishments of its people in order to strategically position and promote the department’s excellence
  • Lead the media relations program for the department by:
    • Establishing and maintaining relationships with mainstream, tech, and trade news organizations and reporters
    • Craft and pitch stories to regional and national media outlets
    • Coordinate participation of campus, college, and department administrators and faculty in interviews with the press
    • Manage crisis communications in collaboration with campus Public Affairs, Grainger College of Engineering communications staff, and the CS Department Head and Editorial Board
  • Serve in a leadership role on the Editorial Board to:
    • Set annual goals and metrics for projects, track project progress, and report on project impacts
    • Initiate and develop the calendar for story ideas and publication planning based on department priorities and a deep knowledge about the accomplishments of our faculty, staff, students, and alumni
    • Execute stories from start to finish and doing so within the deadlines required for the publication production schedules
  • Perform additional appropriate duties to further the mission of the department

Required Qualifications:

  • Bachelor’s degree in communications, journalism, radio/television broadcasting, web/digital media, or a field related to the position.
  • Five years of professional writing experience.
  • Demonstrated experience interviewing, producing, gathering and creating content, storytelling and report generation.

Preferred Qualifications:

  • Experience working in an academic research and instructional setting.
  • Demonstrated success in being published in, or pitching to, computer science or technology trade press, in addition to the popular press.

Knowledge, Skills & Abilities:

  • Must have the ability to develop effective working relationships with key constituents, such as faculty, staff, students, alumni, media, and other key publics.
  • Excellent interpersonal and communication skills.
  • Experience working independently and as part of a team, and the ability to manage both individual and team deadlines on multiple, simultaneous projects under tight deadlines.
  • Ability to work a flexible schedule to attend department sponsored activities and events.
  • Knowledge of or interest in the department, its areas of research, and its impact on the field of computer science.
  • Complimentary skills such as a demonstrated knowledge of desktop publishing, web design, website development and maintenance, accessibility standards, blogging, podcasting, social media, print production, graphic design, videography and photography.
  • Specific proficiency with Drupal 7, Photoshop, InDesign, Microsoft Office Suite, University of Illinois WebTools, University of Illinois Blackbaud CRM (TED), and Social Media management in Facebook, Twitter, LinkedIn, and Instagram are highly desired.

Appointment Information:

This is a full-time Civil Service Public Information Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after February 25, 2020.

To Apply:

Applications must be received by February 25, 2020. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at https://jobs.illinois.edu/. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

  1. Submit the Staff Vacancy Application.
  2. Submit the Voluntary Self-Identification of Disability forms.
  3. Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Denise Corray (decorray@illinois.edu). For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.  As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.  The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.


Assistant Director of Grants and Contracts
Department of Computer Science
University of Illinois at Urbana-Champaign

Apply Here!

The Department of Computer Science is hiring an Assistant Director of Grants and Contracts to lead and oversee all aspects of the department’s grants and contracts team, overseeing the daily operations of the grant management staff, accomplishing grant management duties, and giving special focus to successfully overseeing proposal development for large funding opportunities, especially aimed at center-scale research projects led by departmental faculty.

Major Duties and Responsibilities:

Provide leadership to faculty in the development, coordination, and planning of proposals in response to major funding opportunities and associated activities related to large-scale research projects. This includes:

  • Implementing strategies for monitoring funding opportunities; attaining detailed knowledge of federal, state, foundation and campus research funding programs; creating and maintaining an interactive database or website with information about these opportunities; educating the CS faculty about these opportunities; leading informational meetings about these opportunities when appropriate.
  • Assisting faculty in writing proposals by providing initial drafts and templates of non-technical material, and proofreading and copyediting full proposal drafts; identifying, improving, and submitting grant proposals in conjunction with faculty, staff, and other campus units; producing attractive figures for use within proposals; managing budget preparation, proposal timelines and shared content; assuring compliance with funding agency and University policies; and ensuring attainment of submission deadlines.
  • Learning about CS faculty research interests; identifying collaborative possibilities that could be led by CS faculty, potentially spanning U. of I. and external collaborators, and matching them to available funding opportunities; facilitating formation of multi-disciplinary teams led by CS faculty to prepare for potential funding opportunities; developing and maintaining record-keeping system for tracking research activity and interests within the university that are related to CS faculty research.
  • Implementing strategies for CS faculty and staff to identify industry sponsorship connections, and as needed, organize industry visits, connect CS researchers with industry collaborators, support industry workshops, and develop and sustain an active membership-based industrial affiliates program.
  • Advising CS faculty leading large projects in recruiting scientific and administrative staff to support their projects.
  • With relevant stakeholders, facilitate and prepare for project related site visits, meetings, miscellaneous report requests, and other associated activity.

Guide and manage the preparation, review and submission of both routine and complex research proposals to various sponsor agencies. This includes preparation of budgets, budget justifications, current and pending, compliance with solicitation requirements, and other proposal materials making sure they are compliant with sponsor guidelines and University policies. Duties include:

  • Lead professor strategy discussions, offering guidance for effective submissions.
  • Make recommendations for changes in the proposals to meet sponsor guidelines and University policies as needed.
  • Guide departmental interactions with partner institutions.
  • Ensure necessary information is submitted via sponsor software/portals, including Fastlane, Research.gov, Grants.gov, NIH Assist, and other systems.
  • Oversee the submission of proposal information in University systems such as the MyProposals and MyResearch portals, and others.
  • Serve as primary liaison to SPA, including proposal submission and grant/contract negotiations as necessary, making independent decisions related to the submission process and any necessary changes to ensure a successful submission.
  • Review submission materials for compliance, making or facilitating all necessary changes as needed.

Daily operations and management of Grants and Contracts group:

  • Provide sound leadership and supervise departmental Grants and Contracts staff. This includes providing guidance, reviewing work as needed, completing performance reviews, approving timesheets, and managing daily operations of the entire team.
  • Lead the collaboration of departmental staff and the Sponsored Programs Administration (SPA) Office to assure compliance with funding agency requirements and University submission policies to submit completed proposals.
  • Serve as primary point of contact for the department SPA and the Grainger College of Engineering with respect to identification of funding opportunities, building trans-campus teams, preparation of proposals and related activities.
  • Ensure departmental Grants and Contracts staff are adequately trained, provide necessary continuing education opportunities, and facilitate the uptake of new policies, procedures, and best practices.

Manage financial aspects of post-award sponsored project activities. Work closely with Principal Investigators to develop and monitor grant spending plans, including staff planning, appropriate rates of spending, and regularly reviewing and updating project expenditures to ensure compliance with sponsor and University policy requirements. Duties might include:

  • Serve as primary unit liaison to (SPA) to independently solve non-routine problems.
  • Monitor investigator effort on sponsored projects for assigned faculty to ensure investigators meet the effort obligations on their awards. Recommend changes in investigator effort and appointment requests as necessary to ensure compliance with effort obligations. Help faculty with their summer appointment allocations and their summer exception forms.
  • Advise Principal Investigators regarding grant extensions, budget revisions and other post-award tasks. Request and monitor anticipation accounts, sub-awards and no-cost extensions as necessary.
  • Work with Principal Investigators to prepare supporting materials, reports and documents for the specific agencies, communicating to these agencies via email, phone calls and agency software. Follow-up with all forms of communication to maintain funding from these agencies.
  • Ensure sponsored project close-out reviews are complete, finalize any necessary transactions, and work with the Grants and Contracts Office to close the grant in their system.
  • Work with faculty toward the completion of their semi-annual certifications in a timely manner, including making any necessary accounting or effort changes as needed.
  • Work with faculty and SPA staff to transfer grants to and from the University as needed.

Other:

Assume additional appropriate duties to further the research mission of the department.

 

Required Qualifications:

  • Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
  • Five years of grant experience in a research setting that includes proposal development and review, securing funds, technical writing, writing strategic documents, and copy-editing for grant proposals, research proposals, feasibility studies, scientific communications documents, strategic science policy documents, etc.
  • Demonstrated experience overseeing complex projects and leading teams.
  • Illinois Certified Research Administrator designation.

Preferred Qualifications:

  • Master's degree in accounting, finance, business administration or a related field related to the position.
  • Seven years of research grant experience with proposal development and/or proposal creation in a research setting (e.g., grant proposals, research proposals, feasibility studies, scientific communications documents, strategic science policy documents, research proposals, etc.).
  • Supervisory experience.

Knowledge, Skills & Abilities:

  • Demonstrated leadership skills.
  • Strong organizational skills with the ability to concurrently manage multiple complex tasks.
  • Excellent interpersonal and communication skills, both oral and written.
  • Ability to successfully interact with a broad array of internal and external constituents.
  • Proven track record of customer service.

Appointment Information:

This is a full-time Civil Service Grants and Contracts Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after February 18, 2020.

To Apply:

Applications must be received by February 18, 2020. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at https://jobs.illinois.edu/. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

  1. Submit the Staff Vacancy Application.
  2. Submit the Voluntary Self-Identification of Disability forms.
  3. Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Denise Corray (decorray@illinois.edu). For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.  As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.  The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.